Applicant Privacy Notice
Effective: 25 May 2018
You have expressed an interest in employment or internship opportunities with DIAKRIT (“Company”) and/or the Company’s affiliated companies. This Applicant Privacy Notice (“Notice”) describes our practices regarding all the Personal Data that we collect about you in connection with your application for such employment or internship opportunities. “Personal Data” means any information relating to you in identified or identifiable form. Personal Data submitted elsewhere to the Company and its affiliates for other purposes will be used in accordance with the privacy notices governing those offerings or activities.
IF YOU ARE APPLYING FOR A POSITION IN SWEDEN, OR YOU ARE BASED IN SWEDEN, PLEASE REFER TO OUR SWEDISH APPLICANT PRIVACY NOTICE FOUND HERE.
IF YOU ARE APPLYING FOR A POSITION IN NORWAY, OR YOU ARE BASED IN NORWAY, PLEASE REFER TO OUR NORWEGIAN APPLICANT PRIVACY NOTICE FOUND HERE.
IF YOU ARE APPLYING FOR A POSITION IN DENMARK, OR YOU ARE BASED IN DENMARK, PLEASE REFER TO OUR DANISH APPLICANT PRIVACY NOTICE FOUND HERE.
1. INFORMATION WE COLLECT
1.1 Personal Data You Provide
We collect Personal Data to process your application, to comply with legal obligations and to pursue legitimate interests of the Company such as to transmit Personal Data within the Company and its affiliates for internal administrative purposes. We may collect the following Personal Data from you in connection with your application:
- Name, address, telephone number, e-mail address, postal address and other contact information;
- Online account, username and password;
- Work authorisation status;
- CV, résumé, cover letter, skills, previous work experience and education information;
- Professional and other work-related licenses, permits and certifications held;
- Information relating to references;
- Information related to payroll enrolment and other information related to the on-boarding process (if hired) including, if necessary, a police register statement; and
- Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships).
Your decision to apply for a position and to provide your Personal Data to us is voluntary. We indicate on our online form what types of Personal Data we need to receive from you in order to consider your application.
If you choose to create your applicant profile by connecting an external social account (e.g., LinkedIn) to the site, we may also collect Personal Data related to your social account such as username, name and email address.
Please do not submit any sensitive Personal Data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, and data concerning health, data concerning sex life or sexual orientation (“Sensitive Data”). If we need any of this information during the hiring process, we will explicitly ask you to provide this information.
If you provide us with Personal Data of a reference or any other individual as part of your application, please make sure to obtain consent from that individual prior to providing the information to us.
1.2 Personal Data from Other Sources
The Company may obtain Personal Data about you from your references in connection with your application, as permitted by applicable law. If we need to conduct a background check about you during the hiring process, we will ensure that you are provided with separate notice regarding the scope and the consequences of such background check.
The Company may require you to produce a police register statement to demonstrate that you may complete the hiring process.
2. USE OF INFORMATION
Your Personal Data will be used for the Company’s global personnel recruitment, management and planning purposes, as permitted by local law, including:
- To process your application;
- To assess your capabilities and qualifications for a job;
- To conduct reference checks;
- To respond to your inquiries and communicate with you about your application, and to send you information regarding employment or internship opportunities and changes to our terms and policies;
- To comply with or monitor compliance with any applicable law or regulation; and
- To complete the hiring and on-boarding process if we offer you a position.
We do not use the Personal Data that you provide to make automated decisions with regard to your application. If we hire you, the Personal Data we collect in connection with your application may be incorporated into our human resources system and may be used to manage the new-hire process; any such information may become part of your employee file and may be used for employment and management purposes.
To the extent permitted by applicable law, the Company may also use your Personal Data as we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
3. DISCLOSURE OF PERSONAL DATA
The Company may share Personal Data with its affiliates that are involved in evaluating candidates for a given position. We will make the information available to personnel with a business need to know the information, including personnel in the recruiting, human resources and information technology departments, and in the department responsible for the position for which you are applying.
The Company may share Personal Data with our third-party service providers who provide services on our behalf such as hosting and operating websites, recruiting assistance and similar services. The Company and its affiliates require service providers to protect the confidentiality and security of Personal Data, and to ensure that Personal Data is processed only for the provision of the services on behalf of the Company and its affiliates and in compliance with applicable law. Service providers are not authorised to use or disclose the Personal Data, except as necessary to perform services on our behalf or to comply with legal requirements.
The Company may transfer Personal Data to a third party in the event of any reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
The Company also may share Personal Data as we believe to be necessary or appropriate: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.
4. DATA TRANSFERS
We are a global organisation and have offices in many countries. Your Personal Data may be transferred to, stored or accessed by other Company affiliates worldwide, including their service providers, for recruitment purposes. This may include transferring Personal Data to countries other than the country where you are located. When your Personal Data is transferred to (or accessed from) a country outside the European Economic Area (“EEA”) for which the European Commission has not issued an adequacy decision, we will implement appropriate safeguards to ensure that your Personal Data remains protected. This may include data transfer agreements, a copy of which you can obtain by contacting us as indicated in the “Contact Us” section below.
Company affiliates that may receive or access Personal Data include:
Diakrit International (Thailand) Co Ltd (Thailand); Diakrit IT Services Co Ltd (Thailand); Diakrit 3D Co Ltd (Thailand); Diakrit Denmark ApS (Denmark); Diakrit Norge AS (Norway); Diakrit Interactive Media AB (Sweden); Diakrit Fastighetsmäklarservice AB (Sweden); Diakrit Australia PTY Ltd (Australia); Diakrit New Zealand Limited (NZ); Diakrit USA Inc (U.S.); Diakrit Holding Co Ltd (Thailand); and Diakrit International Ltd (Hong Kong), depending on the company you have applied to.
5. DATA RETENTION
We will retain Personal Data for the period necessary to complete the application or hiring process, unless a longer retention period is required or permitted by law. If you are not hired, we may also retain your Personal Data for a period of 12 months after we respond to your application for the purpose of considering whether your skills are suitable for other opportunities within the Company and/or one or more of its affiliates. We may remove Personal Data of inactive accounts from our database after sending you a reminder or as otherwise provided by applicable legal or regulatory obligations. Furthermore, the Company may delete Personal Data about you (including your CV/résumé) from our database at any time and without providing any reason. Therefore, please retain your own copy of the Personal Data provided to us.
6. YOUR RIGHTS
If you applied online, you may access, review, and change your Personal Data stored in our systems or the systems of our service providers by logging into the site and updating your account information. The updated profile will be used as the default the next time you apply for a job using your account online. To change Personal Data that you have already submitted for consideration for a specific position, please update your profile and resubmit your application for that position. We encourage you to promptly update your Personal Data if it changes or is inaccurate.
You may request to access, rectify or erase your Personal Data. You have the right to object to the processing of your Personal Data, restrict the processing of your Personal Data and exercise your right to data portability. Where you have given us your consent for our use of your Personal Data, you have the right to withdraw your consent at any time and we will apply your preferences for the future. We will respond to your questions or complaints relating to the processing of your Personal Data. If you are not satisfied with our responses, you have the right to lodge a complaint with a supervisory authority.
For your protection, we may only implement requests with respect to the information associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request.
We have implemented technical and organisational measures to protect your Personal Data against accidental or unlawful destruction, loss, alteration, access, unauthorised disclosure or access. We make reasonable efforts to ensure a level of security appropriate to the risk of the processing, taking into account the costs of implementation and nature of the processing of Personal Data.
8. LINKS TO THIRD-PARTY WEBSITES
This site may contain links to other websites. This Notice does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website or service to which the site links. The inclusion of a link on the site does not imply endorsement of the linked site or service by the Company or our affiliates. We encourage you to read the legal notices posted on those sites, including their privacy notices.
The Company is an equal opportunity employer, which means we do not unlawfully discriminate against applicants on the grounds of race, colour, sex, gender identity, sexual orientation, nationality, national origin, ethnic origin, religion, beliefs or creed, age, disability, marital status, veteran status, genetic information or any other characteristic protected by applicable law in any area of recruitment. In some countries we ask for information on the ethnic origin, gender and disability of our applicants either for the purpose of monitoring equal opportunity or because we are required to do so by applicable law. If you have a disability that you believe impairs your ability to fully participate in the application process, we encourage you to indicate that and to identify what your impairment is, how it limits your ability to participate in the application process and what reasonable accommodation(s) you feel you need in order to fully participate.
10. CHANGES TO THE NOTICE
We may in our sole discretion amend this Notice at any time in order to address future developments of the Company, or changes in industry or legal trends. We will post the revised Notice on the site or announce the change on the home page of the site or, if deemed necessary, send you the revised Notice via the contact information you provided. You can determine when the Notice was revised by referring to the “Last Updated” legend on the top of this Notice. Any changes will become effective upon the “Last Updated” date. By continuing to use the site/maintaining and not withdrawing your application following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Notice, in whole or part, you can choose to not continue to use the site and/or may withdraw your application.
11. CONTACT US
The entity responsible for the collection and processing of your Personal Data is Diakrit (Thailand) Co Ltd.
If you have questions or requests or if you wish to exercise your rights, please feel free to contact us at firstname.lastname@example.org or Business Unit Privacy Leader at Diakrit, based in The 9th Towers B Building, 34th floor, 33/4 Rama 9 road, Huay Kwang, Bangkok 10310, Thailand.